AdvisorVault is a turn-key product designed specifically to help broker-dealers, investment advisors and wealth management companies achieve and maintain data compliance. The main component of the solution is an appliance installed at the broker-dealers office that includes all the hardware and software to remotely backup:
- Emails and other communications such as instant messaging and voice recordings
- Books and records
- Critical documents such as Word, Excel, PDFs, databases and other customized data
- Operating systems configuration data for full system recovery to bare metal
- All required records at remote/branch offices and travelling user`s laptops
This data is securely transferred to the AdvisorVault remote data centre each night. We then ensure the proper archiving rules are in place to retain data for the required amount of years on non-rewritable disks. Lastly we make certain all data and systems will be made available in the event of a disaster, data loss, a minor system failure or an SEC audit. The result: the highest level of customer confidence is maintained at all times.
Virtually every company dreams of going paperless one day, and financial firms are no exception. Being able to convert all documents to an electronic format so they can be retrieve instantly, from anywhere is probably the single greatest method of improving operational efficiency today.
But what exactly does “going paperless” mean, and how is it done simply inexpensively? And just as importantly, how do current compliance regulations affect the way financial firms accomplish this?
That is why GMx Solutions and AdvisorVault have joined to create Blue Paper Cloud, a Laserfiche backup solution that is the only compliant method for financial firms who are members FINRA regulated by the SEC to go paperless. This unique solution solves the problem for broker-dealers, investment advisors and registered representatives who want to centralized all their documents in an efficient, compliant manner. In particular, firms can now make certain they achieve FINRA rules 17a-3 and 17a-4 as well and the D3P requirements so they will successfully pass audits and maintain the highest level of customer confidence at all times.
Consolidated Access to All Documents
Blue paper Cloud allows for the consolidation of physical documents, faxes, web forms, electronic communication and all other critical records. The service facilitates the scanning and uploading of documents to a cloud based service so they can be accessed and shared by anyone in the organization, from anywhere. The benefits financial firms immediately realize by implementing Blue Paper Cloud include:
- Capture Data: All documents are converted to a standardized format for long-term retention Validation: Information is validated for compliance and submits electronic form signatures
- Retrieval: Find information faster and respond to client request quickly
- Immediate Response: Provide appropriate documents and data immediately to customers via e-mail
- Auditing: Enable remote audits and reduce the amount of time spent fulfilling requests from outside auditors
Implementing a Paperless Solution
Contact AdvisorVault to find out how you can implement a compliant, paperless solution - immediately see the results of the consolidated of all your documents with access from anywhere.
The AdvisorVault appliance automatically keeps the firms internal compliance and IT staff aware of the current backup activities and long-term data archiving status. Weekly and monthly reports are performed and forwarded on to designated employees for review. And in the event of a data disruption AdvisorVault will become instantly aware of the situation – and notify you to let you know we are taking appropriate actions on behalf of your operations. With AdvisorVault, all your data compliance worries are over.
Going the extra mile is what AdvisorVault is about, we understand data compliance is complex and we supply the know-how for customers to complete all required functions such as documentation and procedures to ensure compliance is always maintained. We include the following features to ensure all the bases are covered - at no additional charge:
- Remote data protection for remote offices, home based and traveling users
- Templates for electronic storage media notification letters
- Business continuity planning templates
- Electronic workspace to store and access BCP documents during a disaster
- Compliance reviewer for books and records, emails and instant messaging
- Integration with the FINRA Small Firm Emergency Partner Program
For a free assessment of your specific needs or to try our one-month trial offer contact us today.
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